Privacy Policy

American Education Federation (AEF) is committed to respect the privacy of users of this Web site. This privacy statement explains how AEF collects and uses personal information provided to us through this site. The privacy statement does not apply to information we collect through other means. By using this site, you indicate your acceptance of this privacy statement and expressly consent to the use and disclosure or your personal information in accordance with this statement. This site complies with the following privacy statement.

Collection and Use of Personal Information

AEF uses this site to offer a variety of services in support of our mission of promoting international education program and professional development. We collect personal information from Web site users in order to offer these services. The type of personal information we collect differs depending upon the reason for collection. It is important, however, for you to understand that you control what personal information, if any, you share with us. For example, you may choose to visit our Web site without providing us any personal information, and we will not collect any personal information about you. On the other hand, if you decide you want to apply to become an exchange teacher, you will need to submit your resume in order for us to consider your application. The data submitted through our online application is stored and processed in the U.S., and we may share this information with host school districts or other entities affiliated with our program as necessary to carry out your request.

Request and Registrations for Information

If you choose to contact us to comment about our program or request additional information, we will collect your name, email address, phone number or any other information you may have provided in order to respond to your questions or provide you the information you have requested. We may reply by email with information about the session for which you have registered or other important information about our program. We may also file your comments to improve the Web site and program, or we may review and discard the information.

Referral Program

AEF is required to carefully evaluate applicants to its program if you choose to apply to AEF to become an exchange teacher.  You will be required to submit your personal resume by the online application. Your decision to apply is voluntary, but the requested information is required for AEF to consider your application. The information required by the application becomes part of our database and includes your name, address, date of birth, place of birth, gender, country of residence, country of citizenship or legal permanent residence, email address, educational credentials, teaching and employment history, information about your family members, level of proficiency with English, driving experience, answers to essay questions and other information relating to your teaching qualifications and eligibility for visa sponsorship in our program. The online application also requests certain identifying information regarding your family members such as name, relationship, date of birth, place of birth, gender, country of citizenship, and country of legal residence as this information is necessary to evaluate the eligibility of your dependents for visa sponsorship. You should also be aware that the AEF application process may collect or require information in addition to the information collected by the online application form.

AEF uses the information collected through the online application process to evaluate the applications submitted. AEF may share the information with others who perform or assist AEF in performing functions or activities of the exchange teaching program or providing related services. For example, we share information with our partner schools to allow them to decide whether to offer exchange teaching assignments to our recommended applicants. You should be aware that information provided to public schools subject to public records laws in the U.S. And overseas. Also, we share information with our Local Advisors who contact new exchange teachers to assist them in their arrival to a new community. We may share information to third parties who have arrangements to offer services such as banking, car rentals, car sales, car insurance, health insurance, driving training, language training, teacher training or other services that may be of benefit to program participants. Additionally, in order to issue a certificate of visa eligibility for successful applicants who accept an exchange teaching assignment, AEF must share information submitted through the online application with the United States Citizenship and Immigration Services through its computerized Student and Exchange Visitor Information System (SEVIS).

AEF maintains the information submitted through the online application for at least three years following the end of program participation in accordance with visa regulations and may use the information to contact former participants, to carry out its functions as a visa sponsor and to offer support or other services to program participants. AEF will only share the information with outside parties in ways that are described in this privacy statement.

Circumstances in Which We May Disclose Information

AEF may disclose personal information submitted through this Web site in other specific circumstances such as when you have consented to the disclosure. Examples may include paper or electronic agreements or requests by you authorizing the disclosure. We may also disclose information to companies or individuals employed to perform services or functions on our behalf. Examples may include consultants, credential evaluators, business or recruiting partners, web server hosts, credit card processors, accountants and attorneys. We may disclose or transfer information to a third party who acquires all or a substantial portion of our business. Finally, we may disclose information to a governmental entity when we are legally required to do so or when we believe in good faith that the disclosure conforms to legal requirements or legal process; is consistent with our duties and obligations as an exchange program sponsor to uphold the purpose and intent of the exchange visitor program regulations; or will protect the rights or property of our company or subsidiaries, prevent a crime or protect the personal safety of others.


AEF collects and secures the information submitted through our online application and other data on our secure servers using SSL encryption technology whenever receiving and transferring your personal information on our site. We also limit the access to our database of authorized representatives of participating host schools, governmental agencies, and other entities which have access to information submitted to us as described in this privacy statement. We cannot guarantee, however, that other parties will not gain access to this database, and we are not responsible for the actions of other parties.

Our Policies Regarding Children

We do not knowingly collect personal information from children through this Web site. If you are under age 18, please do not submit any information through this Web site.

Links To Other Websites

This site contains links to other Web sites that may be of interest to our teachers or other site visitors. AEF is not responsible for these sites. If you choose to use these other sites, we suggest that you carefully review their individual privacy policies.

A Privacy Promise

We want you to feel confident about sharing your personal information with us to apply to become an exchange teacher or to request other services from us. We will not rent or sell your personal information to any other party. We will let you know if we are going to use your personal information in a manner different from that stated at the time of collection, and you will have a choice as to whether or not we may use your information in this different manner. If you ever want to stop receiving notices or other communications from us, you may opt-out. We appreciate your patience as it may take up to six weeks to process your request from the date of receipt. If you are a current exchange teacher, we will limit our communications to those relating to your participation and visa sponsorship.

Privacy Statement Updates

Efforts to bring new services, ideas, and partners to benefit our teachers and staff may make it necessary to amend our privacy statement. If this occurs, we will post the new policy on our Web site. Once posted, the new policy will go into effect immediately, replacing any previously stated policy.



American Education Federation
150 S. Los Robles Ave., Suite 930
Pasadena, CA 91101
Tel: 626-400-6248
Fax: 626-270-5550